You’re running 2,000 units
across six tools that
don’t talk to each other.
Your RUBS billing lives in a spreadsheet. Your property data is locked in AppFolio. Your analytics are three exports and a prayer. LucidOS puts it all in one place.
Why LucidOS
Your RUBS billing cycle,
side by side.
Same properties. Same utility bills. Same tenants. The only difference is how long it takes.
Get occupancy data
AppFolio + Spreadsheet
Export unit list, manually cross-reference move-outs, paste into RUBS sheet
LucidOS
Synced automatically. Move-outs already reflected.
Allocate utility charges
Excel formulas
Manually enter bill totals, pray the 2019 formulas still work, spot-check math
LucidOS
Upload bill → auto-calculated by ratio. Review the summary.
Post charges to PMS
AppFolio manual entry
142 line items. Copy, paste, tab, paste. Find the $847 discrepancy. Start over.
LucidOS
Approve → push to AppFolio. All 142 charges posted.
Before
6\u20138 hours
With LucidOS
Under 12 minutes
Per property, per billing cycle. Multiply by twelve.
The Platform
One data layer.
Every tool you need.
Your properties, units, and people live in one shared layer. Every app reads from the same source — no re-entry, no sync failures, no spreadsheet archaeology.
Request Early AccessRUBS Billing
Auto-allocate water, gas, electric, and trash across units by occupancy, square footage, or custom ratio. Review and push to AppFolio in one click.
AppFolio Sync
One connection. Properties, units, tenants, and leases flow in automatically. Move-ins and move-outs update in real time.
Portfolio Analytics
Occupancy trends, revenue per unit, delinquency rates, and renewal forecasts. Real numbers, not exported CSVs.
People Roster
Tenants, staff, and vendors in one place. See who’s in which unit, which lease they’re on, and when it expires.
Lease Management
Full lifecycle tracking — new leases, renewals, notices, and compliance deadlines across your entire portfolio.
Enterprise Security
Role-based access control with row-level database isolation. Your regional managers see their properties, not everyone’s.
Getting Started
Live in under an hour.
Create your organization
Name your org, invite your team, set roles. Two minutes, no sales call required.
Connect AppFolio
Authorize once. Properties, units, and tenants sync automatically. Historical data backfills overnight.
Run your first RUBS cycle
Upload utility invoices, review auto-calculated allocations, push charges to AppFolio. Done before lunch.
No credit card. No 30-minute demo. Just start.
Is This for You?
Built for operators who’ve outgrown
duct-taped workflows.
500–5,000+ unit portfolios
You manage enough units that manual processes cost real money. Every hour spent on RUBS billing is an hour not spent on operations.
AppFolio as your PMS
Your property data lives in AppFolio. You need tools that extend it, not replace it. LucidOS syncs with AppFolio — it doesn’t compete with it.
Texas multifamily operators
We built this for the Texas market first. RUBS compliance, utility structures, and billing cycles tuned to how Texas multifamily actually works.
Early Access
Stop re-keying data
into six different tools.
LucidOS is in early access with a small group of Texas multifamily operators. Request access — we’ll reach out within 24 hours.